Offer · Customers, visits, quotes and paperwork handled while you are on site
KaizoCraft AI Assistant
KaizoCraft is built for skilled tradespeople. An AI assistant for electricians and window and blind businesses that answers the calls and messages you cannot take on a ladder, books measurement and installation visits into your calendar, drafts quotes from your price list, orders from your suppliers and prepares invoices, acceptance reports and the other documents your customers need. You approve every price and invoice on your phone, and your customers' data stays on your own hardware.
For whom
Electricians, window, door and blind sellers and fitters, and other trades with 1–20 people, where the owner works on site by day and does the office work in the evening, and where every unanswered call is a lost job.
Runs on
AI Office Box Start; the cheapest start is a 16 GB RTX PRO 2000 card. Compare AI Box packages →
System diagram
Inputs, outputs and interfaces
What goes into the AI Office Box in your company, what comes out, and through which interface. Calls, messages and customer data are processed on site.
Your network: your data stays here
Inputs
Phone calls
Calls you do not answer are forwarded to the assistant, which talks to the customer and takes down the job.
Call forwarding from your mobile, or a SIP trunkMessages and enquiries
SMS, WhatsApp, e-mail and the form on your website, with the customer's photos of the fuse box, the windows or the openings.
SMS gateway, WhatsApp Business, e-mail inbox, website formNotes from the site
Your measurements, readings and photos from the visit, typed or dictated on the phone between jobs.
Mobile web app or voice messagePrice lists and calendar
Your services and rates, supplier price lists and catalogues, and the calendar of every person on the team.
Excel or supplier catalogue import; Google or Outlook calendar
AI Office Box Start in your company
- 1Speech to text (Whisper) and text to speech for calls
- 2Polish language model (Bielik 11B) with your services, prices and rules
- 3Visit planner: free slots, travel time between jobs, who has the right skills
- 4Drafting from your templates: quotes, supplier orders, invoices, acceptance and measurement reports
- 5Rule check: prices, discounts and invoices go out only after your approval
Outputs
Visits booked
Measurement, installation and service visits in the team calendar, with an SMS reminder to the customer the day before.
Your calendar, SMSQuotes and supplier orders
A quote from your price list after the measurement, a follow-up a few days later, and the order with dimensions to the manufacturer once the customer accepts.
E-mail and PDF; the supplier's e-mail or portalInvoices and documents
Invoices, payment reminders, acceptance reports, measurement reports and warranty cards, filled in from the job.
Your invoicing or accounting software (KSeF), PDFYour day on the phone
Morning plan, things waiting for your approval and the matters only you can decide, already summarised.
Mobile web app, SMS or WhatsApp
Learning loop: every quote you correct and every answer you change teaches the assistant your prices and the way you talk to customers.
Interfaces
| Interface | Direction | Protocol / format | What passes |
|---|---|---|---|
| Phone | Customer ↔ AI Box | Call forwarding from your mobile, SIP trunk or SIP extension | Voice calls; transfer to you when it matters |
| Messages | Customer ↔ AI Box | SMS gateway, WhatsApp Business API, e-mail (IMAP/SMTP), website form | Enquiries, photos, answers, confirmations |
| Calendar | AI Box ↔ your calendar | Google Calendar or Microsoft 365 | Free slots, visits booked, moved or cancelled |
| Price lists | You → AI Box | Excel or CSV import, supplier catalogues | Services, rates, products, options and fitting prices |
| Invoicing | AI Box → your software | The API of your invoicing or accounting software, which sends to KSeF | Invoice drafts, payment status |
| Mobile app | You ↔ AI Box | Web app on your phone over a secure connection | Approvals, site notes, daily summary |
| Remote service | Our team ↔ AI Box | VPN, under the SLA | Updates, monitoring, support |
How it works
One job, from the first call to the paid invoice
- 1Any time
Enquiry
The customer calls or writes. The assistant answers, asks what you would ask (address, what needs doing, photos, preferred dates) and creates the job.
- 2Booked in minutes
Visit
It offers the customer free slots that fit your route, books the measurement or inspection in the right person's calendar and reminds the customer the day before.
- 3After the visit
Quote
From your measurements and your price list it drafts the quote. You check it on the phone and send it with one tap; a polite follow-up goes out if the customer does not answer.
- 4When accepted
Order and installation
For windows and blinds, the order with the dimensions goes to the manufacturer; when the delivery date is known, the installation is booked with the customer.
- 5After the job
Invoice and paperwork
The invoice, the acceptance report, the measurement report or warranty card are filled in from the job. Payment reminders go out until it is paid.
Who it is for
Made for trades that work on site
Electricians
Fault calls sorted by urgency, inspection visits booked, quotes by circuit and point, and the electrical measurement report filled in from your readings.
Window and door sellers
Enquiries with photos, measurement visits, quotes from the manufacturer's price list with options and fitting, and the order sent with the exact dimensions.
Blind and shutter fitters
Quick quotes for standard sizes, colour and fabric samples on request, installation dates once the delivery is confirmed.
Other trades
Plumbers, heating and air-conditioning fitters, solar installers: anyone whose day is visits, quotes and paperwork.
What we measure
KPIs that show the effect
We measure these with you before the pilot (the baseline), so the result can be proven in numbers afterwards.
| KPI | How it turns into money |
|---|---|
| % unanswered calls and messages | Lost jobs × the average job value |
| Time from enquiry to quote | Customers who do not wait for a competitor's quote |
| Quotes accepted | More work from the same number of enquiries |
| Evening office hours | Your time back, or more jobs per week |
| Days until paid | Cash in the bank sooner; fewer forgotten invoices |
Rules we keep
Your company, your decisions
You approve every price
Quotes, discounts and invoices are drafts until you approve them. The assistant never promises a price on its own.
Handover to you
An emergency, an unhappy customer or anything outside the rules goes to you at once, with the matter already summarised.
Says it is an assistant
Customers are told they are talking to an AI assistant, as the EU AI Act requires, and can always ask for a person.
Customer data stays with you
Addresses, phone numbers, photos of homes and calls are processed on your AI Box, not in someone else's cloud.
“You do the work on site. The assistant does the office: every call answered, every visit booked, every invoice sent.”
All our offers run on the same on-premise platform: an AI Box in your local network with your own models. Your data does not leave the company, which matters for GDPR, trade secrets and medical data. We take care of the hardware, updates and secure remote service (VPN, SLA).
Start with KaizoCraft AI Assistant
Book a short discovery call. We measure your baseline KPIs first, so the result can be proven in numbers.
Request MVP